What Documents Are Needed for IVF Appointment in Georgia? Overseas Assisted Reproduction Materials Checklist

List of Required Documents for IVF Appointment in Georgia

Georgia is one of the few European countries with relatively clear laws that allow assisted reproduction for international patients. Different reproductive centers have slightly varying requirements during the appointment stage, but the core documents are generally the same. The following is compiled from the current written requirements of several hospitals, without intermediary information.

I. Identity and Legal Documents

II. Medical Related Materials

The appointment stage usually requires test results from the last 3-6 months to assess basic treatment conditions. The following are core items required by most hospitals:

• Female: AMH level, Antral Follicle Count (transvaginal ultrasound), Day 2-4 sex hormone panel (FSH, LH, E2, etc.), thyroid function, infectious disease screening (Hepatitis B, Hepatitis C, HIV, Syphilis), coagulation function, complete blood count. AMH test must have a clear reference range.
• Male: Semen analysis report (abstinence for 2-7 days, must include sperm concentration, motility, morphology), infectious disease screening, complete blood count, and chromosome karyotype analysis if necessary.
• Both Parties: Blood type, Rh factor, chromosome karyotype (recommended for recurrent miscarriage or advanced age), Thalassemia screening (recommended for patients from southern provinces).

These reports usually do not require notarization, but an English translation is needed, which can be stamped by the issuing hospital or a translation company.

III. Additional Requirements for Special Stages

• Egg/Sperm/Embryo Donation: Requires additional informed consent forms from both donor and recipient, scanned copies of the donor's medical report, and legal power of attorney (if applicable).
• PGT-A/PGT-M: Requires submission of genetic counseling records, previous chromosome or gene test reports, and embryo DNA biopsy authorization form.
• Egg/Sperm Freezing: Requires a cryopreservation agreement, liquid nitrogen transport terms confirmation form, and proof of payment method.
• Multiple Stimulation History: Requires summaries of all previous stimulation cycles, egg retrieval records, and embryo grading reports.

IV. Most Easily Overlooked Details

According to feedback from frontline coordinators, the following issues most frequently cause appointment delays:

• Type of Marriage Certificate Notarization: Georgia does not accept translations issued solely by translation companies. It must be notarized by a notary public for "translation consistent with the original." Some centers also require dual authentication (authentication by the Ministry of Foreign Affairs and the Georgian Embassy in China). However, most hospitals only require single authentication for registration.
• Unclear Passport Validity: If the passport has only 8 months of validity left, and the treatment cycle involves frozen embryo transfer (which may be delayed by 3-6 months), it might expire. It is recommended to renew the passport before treatment.
• Validity of Medical Reports: Infectious disease screening (Hepatitis B, HIV, etc.) is usually valid for 3 months. AMH has no strict validity but is recommended to be within 6 months. Expired reports need to be redone, potentially increasing preparation time before departure.
• Quality of Electronic Scans: The first page of the passport must have all characters clearly visible. The notarized marriage certificate must include the cover and inner pages of the notarization document. Blurry PDFs will be rejected directly.
• Signature Inconsistency: The signatures on the passport, the notarized translation, and the informed consent form must be exactly the same, including the spelling in Chinese and English.

V. Specific Differences Between Hospitals

VI. Appointment Process Timeline

1. Weeks 1-2: Complete medical examinations for both parties and obtain reports. Simultaneously, handle passport renewal (if needed), marriage certificate notarization (approx. 3-5 working days) and authentication (approx. 10-15 working days).
2. Week 3: Scan all materials and send them to the hospital's international department. Wait for review (usually 1-3 working days).
3. Week 4: After passing the review, sign the electronic informed consent form, pay the initial deposit or down payment, and receive the official appointment number and treatment schedule.
4. From Week 5: Arrange departure according to the menstrual cycle. Complete remaining tests and registration upon arrival.

VII. When Notarization or Translation is Not Required

If the patient is already in Georgia and holds a local long-term residence permit, some hospitals accept the original scanned passport, and the marriage certificate can be registered with the original (subject to on-site verification). However, most hospitals still require the marriage certificate to be submitted to the Georgian National Translation Bureau (stamped by the bureau) or a local notary for translation. Therefore, it is crucial to understand the specific policy of the hospital in advance.

VIII. Situations Not Suitable for Direct Appointment

• Female age over 45 without a medical explanation for using a third-party egg source.
• Male semen analysis showing severe azoospermia or sperm only obtainable via biopsy, without prior submission of medical records for testicular sperm extraction surgery.
• Infectious diseases such as active Hepatitis B or high HIV viral load, requiring a specialist's explanation of treatment control status.
• Chromosomal abnormalities without genetic counseling; the hospital may require a genetic counseling report before proceeding with the appointment.

IX. Frequently Asked Questions

Q: What if the marriage certificate is lost?
You can go to the original Civil Affairs Bureau where you registered to obtain a marriage registration archive record. Then have this record notarized and translated. Some hospitals accept this substitute document; you need to confirm in advance.

Q: Can a semen analysis report older than 3 months be used?
Most hospitals require a semen analysis within 6 months. If it is older than 3 months but less than 6 months, you can submit it first, and the doctor will decide if a new one is needed.

Q: Can a medical report only in Chinese be submitted directly?
No. The official languages of Georgia are Georgian and Russian, and the working language of hospitals is English or Russian. Chinese reports cannot pass the review; they must be translated into English or Russian and stamped by the hospital or a translation company.

Q: What documents are needed for a child under 18 with a passport?
If it involves taking the child out of the country after embryo transfer, you need to provide a birth certificate, paternity test or genetic test report (to prove the parent-child relationship), and apply for relevant travel documents. However, the child does not participate in the appointment process itself.

X. Risk Reminder

Any missing or non-compliant appointment material may result in the forfeiture of the paid hospital appointment fee or deposit. Some private clinics require a one-time payment of 30%-50% of the package fee before matching a doctor. Therefore, verifying the completeness of materials is extremely important. It is recommended to send the scanned documents to the hospital's international department for pre-review before formally submitting them, and only pay the initial fee after receiving confirmation.

Appendix: Material Checklist Memo

• Scanned original passport (validity ≥ 9 months)
• Scanned notarized and translated marriage certificate (dual authentication recommended)
• Infectious disease screening, complete blood count, blood type for both parties (within 3 months)
• Female: AMH, sex hormone panel, transvaginal ultrasound (Antral Follicle Count)
• Male: Semen analysis (abstinence for 2-7 days)
• If history of recurrent miscarriage: Chromosome karyotype for both parties, hysteroscopy report
• If history of genetic disease: Genetic counseling report, abnormal gene test report
• Previous treatment records (if any)